Purpose-Built AML Compliance for Your Practice
AML/CTF compliance needs its own dedicated system. The HeadStart Docs™ AML Portal gives your team a secure, purpose-built workspace for sanctions screening, customer due diligence and record-keeping, separate from your everyday practice management software.
Why AML Compliance Needs a Dedicated System
Practice management software is built for managing matters and clients. AML/CTF compliance has different requirements: strict access controls, immutable audit trails, data sovereignty and seven-year retention obligations.
Separate PII from Client Files
The OAIC's updated privacy guidance is clear: AML/CTF personal information should be handled with care. Mixing sensitive identity documents with general client files in your practice management software increases risk. A dedicated system keeps compliance data isolated and properly secured.
Immutable Audit Trail for AUSTRAC
AUSTRAC requires reporting entities to maintain records for seven years. The AML Portal creates tamper-evident audit trails for every screening, identification and decision, so your compliance history is always inspection-ready.
Bring Your Own Storage (BYOS)
For organisations that need total control over where their data lives, the AML Portal supports connecting your own AWS S3, Google Cloud Storage, Azure, OneDrive for Business, Dropbox or any S3-compatible provider. Your PII stays on your infrastructure, under your governance.
Built-in Sanctions Screening and CDD
Sanctions screening, customer due diligence, risk assessments and ongoing monitoring are all built into the portal. No downloading PDFs and saving them elsewhere. Everything lives in one purpose-built workspace.
Role-Based Access Controls
Control who can view, edit and submit compliance records with granular permissions. Your AML Compliance Officer sees everything. Team members see only the clients they need to.
Seven-Year Retention Built In
AML/CTF records must be retained for seven years. The portal handles retention scheduling, record-keeping obligations and destruction workflows automatically, so nothing falls through the cracks.
Built for Teams Already Using
The AML Portal works alongside the software you already use. Keep your practice management, CRM and cloud storage for everyday work. Use HeadStart for AML compliance.
Legal Practice Management
Real Estate & Property Management
CRM Systems
Bring Your Own Storage (BYOS)
For organisations that need total control over where their sensitive data lives, the AML Portal supports connecting your own cloud storage. Your PII stays on your infrastructure, under your governance. The portal supports:
Store AML/CTF documents in your own AWS S3 buckets with full data sovereignty.
Connect your Google Cloud Storage buckets for PII isolation on Google infrastructure.
Use your Azure storage account to keep compliance documents on Microsoft infrastructure.
Connect your Microsoft OneDrive for Business account via OAuth for simple cloud storage.
Connect your Dropbox account via OAuth for straightforward document storage.
S3-Compatible Storage
Any S3-compatible provider (e.g. Wasabi, MinIO, DigitalOcean Spaces, Cloudflare R2) is supported.
Ready to Simplify Your Compliance?
Get started with the AML Portal and give your team a dedicated compliance workspace.